VideoDone Privacy Policy

Privacy policy

Your privacy is important to us. This privacy statement explains:

1. What personal data is collected by the owner of this web site or provided and uploaded by you, through our interactions with you and your use of our web site (www.videodone.io), apps and software.
2. How your personal data will be used, where it is held, how long it will be kept and your rights.

Please read this privacy policy carefully.

Hereinafter Company describes its activities, including its websites, platforms, landing pages, dedicated websites as its Service for end Users. In this policy, “Company” refers to LLC “VideoDone” and its affiliates, which shall mean subsidiaries, parent companies, joint ventures and other corporate entities under common ownership.

In case when VideoDone offers User to access our Service from a third party site (landing page, partner’s web page or a social networking site such as Instagram, Facebook or or others) User may also be required to read through and accept this Privacy Policy along with Terms and Conditions.

Definitions and interpretation

In this privacy, the following definitions are used:

Data controller means a person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed.

Data processor, in relation to personal data, means any person (other than an employee of the data controller) who processes the data on behalf of the data controller.

“You”, “your” or “data subject” means:

- Visitors to our website
- Subscribers to any service we offer through our site
- Prospective or existing clients corresponding with us by phone, e-mail or otherwise
- Job applicants

Data controller, “we”, “us” and “our” means:

LLC VideoDone, its data processors, affiliates, which shall mean subsidiaries, parent companies, joint ventures and other corporate entities under common ownership

Personal data means any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.

This definition provides for a wide range of personal identifiers to constitute personal data, including name, identification number, location data or online identifier, reflecting changes in technology and the way organisations collect information about people. The definition incorporates, where applicable, the definitions provided in the General Data Protection Regulation.

Sensitive personal data

The GDPR refers to sensitive personal data as “special category data”. Please see “Special category data”.

Special category data

Means personal data consisting of information as to the racial or ethnic origin of the data subject, his political opinions, his religious beliefs or other beliefs of a similar nature, whether he is a member of a trade union, his physical or mental health or condition, his sexual life. The special category specifically includes genetic data, and biometric data where processed to uniquely identify an individual.

Criminal offence data

Personal data relating to criminal convictions and offences.

Who we are (Identity of the data controller)

For the purpose of the General Data Protection Regulation the data controller is LLC VideoDone with company registration number 40103983032 and the registered address at Krisjana Valdemara 38 Riga LV-1010 Latvia.

Personal data we may collect from you

We may collect and process the following data and personal information about you:

Personal Data you provide us voluntarily

We collect the information provided by you to operate effectively and provide you the best experiences with our Website, products and services. You provide some of this information voluntarily by filling in the contact forms on our web site, creating an account at our Website or by corresponding with us by phone, e-mail or otherwise. This includes information you provide if you subscribe to any service we offer through our site, send us a query or feedback, sign up for information on events, upload a document with your enquiry, purchase goods via the Website, participate in discussion boards or other social media functions on our site, promotion or survey, provide your postcode to help us to find our nearest branch to your location, or when you report a problem with our Website.

The information you may give us is Personally Identifiable Information (“PI”). When we refer to “PI” in this policy we mean information that identifies an individual or may with reasonable efforts cause the identification of an individual) may include your:

Full name, E-mail address, Video, Photo and Audio files, email address of the Project collaborators in case you wish to use the Invite a friend feature, Project description

Children

We do not sell any products or services for purchase by children. If you are under 16, you may use our Website only with the involvement of your holder of parental responsibility. We do not knowingly collect personal information from children below 16 without the consent of the child's holder of parental responsibility.

Special category data

By the nature of our business and the purposes of processing the data, the services hereunder are not intended for large scale processing of sensitive information or special category data (please check the paragraph Definitions and interpretation). We do not process special category data on a regular basis and will consider such input an occasional submission. We will obtain your consent to process special category data on our later communication regarding your request. If this is not possible, we will not be able to process your materials.

Criminal offence data

By the nature of our business and the purposes of processing the data, the services hereunder are not intended for processing of criminal offence data (please check the paragraph Definitions and interpretation). Please do not include this type of information in your uploaded data. If you provide any data containing this type of data, you are hereby notified that any input of such information will be solely at your risk and responsibility. We will consider such input an occasional submission and erase any copy in our possession.

Information you provide about others

In providing personal data about other individuals (such as someone in whose name you are registering an account or subscribing to our marketing promotions or providing video and audio materials containing someone’s personal data, voice or images), you represent that you have notified them of (i) the purposes for which information will be used (ii) the recipients of their personal data and (iii) how they can access and correct the information. You further represent that You have obtained all necessary consents from them. In case of providing personal data, images, video or audio materials containing personal data of children below 16 you further represent that You have obtained all necessary consents from their respective holders of parental responsibility.

INFORMATION WHICH MAY BE MADE AVAILABLE TO US, OR COLLECTED AUTOMATICALLY WITH THE USE OF COOKIES OR ANALYTIC TOOLS

We might get some information from our visitors by recording how they interact with our Website with the use of cookies, analytics tools or obtain data from third parties.

TECHNICAL INFORMATION, INCLUDING PERSONALLY IDENTIFIABLE INFORMATION:

- Might include your device and connectivity information such as IP (Internet Protocol) address, unique device identifiers (such as the IMEI for phones or MAC Addresses)

When User access the Service, Company may collect certain technical information about mobile device or computer system, including:

Statistics about your interactions with the Platform and Services.

This information is collected through the use of server log files or web log files (may sometimes be collectively referred to as “Log Files”), mobile device software development kits and tracking technologies like browser cookies and could be analyze certain types of technical information. Some of the cookies are linked to your user ID number(s).

NON-PERSONALLY IDENTIFIABLE INFORMATION:

- Might include your configuration data such as browser type, version and language setting, time zone setting, browser plug-in types and versions

Details of how you used our Website, such as your search queries. Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); products you viewed or searched for; page response times, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page:

- Log information, such as error reports, download errors, any problems you experience using our web site and any phone number used to call our customer service number.

We do not combine information collected automatically through cookies and analytics tools with other personally identifiable information you may have provided to us when you registered for our Products or submitted a form through our Website.

COOKIE POLICY

VideoDone uses cookies to be able to improve user experience, ensure smooth operation and functionality of its sites, etc. We would like to invite you to read more about the cookies used on our sites. What are cookies? Cookies are small text files that an Internet browser (e.g., Internet Explorer, Firefox, Safari, Google Chrome etc.) saves in your end device (computer, mobile phone, tablet) to identify the browser, or any information or settings saved in it. Thus, by means of cookies, a site can save individual settings, recognize the user and react accordingly. Mobile device software development kits and tracking cookies might be linked to your user ID number(s). You may disable or limit the use of cookies, but it will not be possible to fully enjoy the functionality of the respective site without them.

What cookies do we use and for what purpose?

Depending on the functionality and the purpose there are strictly necessary cookies, functional cookies, analytic cookies and target (advertising) cookies.

Strictly necessary cookies

You need these cookies to freely access and browse a site and enjoy its functionality, including receiving service related information and purchasing services, while we need them to be able to complete your requests. These cookies identify your device, but do not disclose your identity, they do not collect or compile any information, either. Without these cookies the site will not be fully functional, e.g., it will not be able to provide the information you need, ensure that you receive any services ordered online or watch a requested video. The cookies are stored in your device until the web browser is closed. Pursuant to the Law On Information Society Services the strictly necessary cookies are placed automatically. But if you decide to use the functionality offered by a browser and disable the cookies, please remember that the site will not be fully functional.

Functional cookies

Any site uses functional cookies to remember your settings and selections for you to be able to enjoy the site even more. These cookies are permanently stored in your device.

Analytic cookies

Analytic cookies collect information about your use of the site, and determine the sections that you visit most, including the content that you choose during browsing. This information is used for analytical purposes to determine what is of interest to users to improve the functionality of the site and make it more user friendly. Analytic cookies identify your device, but do not disclose your identity. In some cases a few of our analytic cookies are managed on our behalf, according to our instructions and solely for the stated purpose by third parties, e.g. Google Analytics.

Target (advertising) cookies and Third party cookies

We use target (advertising) cookies to collect information about the sites that you visit and offer you our services or services of our partners that are of interest to you, or to send you targeted offers depending on your searches. Usually these cookies with our consent and for the stated purpose are placed by third parties, e.g. Google AdWords. Target cookies are permanently stored in your end device.

Confirming and disabling of cookies

When you visit our site, a pop-up window appears notifying you of the use of cookies on the site. By clicking OK you confirm that you have read the information about cookies and their purpose. It is possible to restrict or delete cookies in the security settings of any Internet browser. But please note – if you choose to disable the strictly necessary cookies, the site will not be fully functional.

We are using Google analytics cookies on this website which migh register a unique ID that is used to generate statistical data on how the visitor uses the website, and cookies sending data to Google Analytics about the visitor's device and behaviour which track the visitor across devices and marketing channels.

WHAT CAN YOU DO IF YOU DON'T WANT COOKIES TO BE SET OR WANT THEM TO BE REMOVED

Most browsers accept cookies automatically, however some people prefer not to allow cookies. You may change the security settings of your web browser in order to stop your device receiving and storing cookies, to allow receiving and storing cookies from selected websites you trust, or to be notified before receiving cookies. You may also delete cookies stored in your browser at any time. Information stored in such cookies will be removed from your device. However, that these settings may have negative effects on the web sites usability.

Browser manufacturers usually provide help pages relating to cookie management in their products. Please see below for more information:

- Google: https://support.google.com/chrome/answer/95647?hl=en-GB

- Internet Explorer: https://support.microsoft.com/en-us/help/260971/description-of-cookies

- Mozilla Firefox: https://support.mozilla.org/en-US/kb/cookies-information-websites-store-on-your-computer

- Safari (Desktop): https://support.apple.com/kb/PH5042?locale=en_US

Safari (Mobile): https://support.apple.com/en-us/HT201265

Android Browser: https://support.google.com/nexus/answer/54068?visit_id=1-636585517588941681-639659396&hl=en&rd=1

Opera: https://www.opera.com/help

Opera Mobile: https://www.opera.com/help/mobile/android#privacy

For other browsers, please consult the documentation that your browser manufacturer provides.

You may opt-out of third party cookies from Google Analytics on its website.

You can opt out of interest-based targeting provided by participating ad servers through the Digital Advertising Alliance (http://youradchoices.com) if you are based in the EU; or http://www.aboutads.info/choices/ if you are based in the US.

In addition, on your iPhone, iPad or Android, you can change your device settings to control whether you see online interest-based ads.

SOCIAL MEDIA FEATURES AND WIDGETS

Our Website might include certain Social Media features and widgets, such as the “Facebook Like”, “Facebook Share”, “Facebook Pixel” “Instagram Follow”, “Youtube Play Button” features, buttons or other interactive mini-programs (“Social Media Features”). These Social Media Features may collect information such as your IP address or which page you are visiting on our Website, and may set a cookie to enable them to function properly. Social Media Features are either hosted by a third party or hosted directly on our Website. Please be aware that if you choose to interact or share any Personal Information via such widgets, you are in fact providing it to these third parties and not to us. Your interactions with these third parties are managed by these Social Media policies and not ours. For example, you will not be able to use the “Facebook Like” button if you are not logged in to your Facebook account. Once you use the button this will be associated with your Facebook history, but we will not process this information.

Information we might obtain from third parties

We might obtain some non-personally identifiable information from third parties. We protect data obtained from third parties according to the practices described in this statement, plus any additional restrictions imposed by the source of data.

We might insert advertising on our partner websites, social networks or Advertising networks who might categorize website visitors with similar characteristics or interests into non-personally identifiable data segments and offer these segments to their own clients, visitors and subscribers. For example, if a person expresses an interest in cryptocurrency or beauty products, they might see an advertising banner linking to similar service provider company web site.

We might obtain and record information that an ad was requested or shown, how many times, the target geography of the ad (which will not include an IP address or specific personally identifiable location and any user interactions with the ad or the page where the ad appears. This information is used for analysis, reporting and troubleshooting.

When User uses the Service, Company collects and stores certain information that was provided directly or through registering with the help of Social Networks or via other third party services (or websites through which User accessed the Service). This, the Company could also collect information about User’s and interaction with other users and the Service.

Trusted partners (data processors) who work on our behalf under confidentiality agreements and might store, maintain or process your data:

We have partnered with a number of authorized service providers (data processors), whose services and solutions complement, facilitate and enhance our own under written confidentiality agreements that guarantees that the requirements of the GDPR will be met and the rights of data subjects are protected. Data processors only act on behalf of our documented instructions. They have direct responsibilities under the GDPR and may be subject to fines or other sanctions if they don’t comply.

These might include:

Hosting providers, Information technology service providers, data and cyber security services, web analytics, e-mail distribution and monitoring services, marketing services.

Such data processors may receive or otherwise have access to your identifiable or non-identifiable personal data, in its entirety or in part – depending on each of their particular roles and purposes in facilitating and enhancing our Services and business, and may only use it for such purposes. Under no circumstances may data processors will use the data for their own purposes.

Your personal data will be maintained, stored and processed at a destination inside the European Economic Area.

Once this contract is concluded, data processor will return data to us or transmit to another processor appointed by us, and erase any copy in its possession. However, the processor may keep the data locked to address possible administrative or jurisdictional responsibilities.

Data Retention

Unless otherwise specified, where you have indicated to us that you are happy for us to send you the information about goods and services we offer and we feel may interest you or similar to those that you have already purchased or enquired about do so, we assume you are happy for us to keep your collected personal data. We may retain your contact details for as long as your User Account is active or as otherwise needed to provide you with information about our Services. As the data subject you have rights related to processing of your personal data and the option of withdrawing your consent to receive promotions at any time. Please see paragraph “Your rights”.

If you and us enter in a contract, we might keep your data during the performance of the contract and as long as it is necessary as for our legitimate interests. Please see paragraph “Lawful basis and the purposes of the processing (Uses made of your personal information).

Once we finalise the project for you your uploaded audio and video materials will be removed in 30 days, unless you choose to keep the final version of your ready to use material for longer in your account.

LAWFUL BASIS AND THE USES MADE OF YOUR PERSONAL INFORMATION

We process all personal data lawfully, fairly and in a transparent manner. We use the data we collect for the following basic purposes, described in more detail below:

1. To take steps at the request of the data subject prior to entering into a business relationship (oral or written contract) and therefore the lawful basis is Contract.

1.2 By contacting us by means specified in paragraph “Personal Data you provide us voluntarily”, we assume that processing is necessary for the performance of a business relationship (oral or written contract) or in order to take steps prior to entering into a business relationship (oral or written contract).

1.3 We will use the provided information to operate effectively and do our best to respond to your enquiry. Once you enter into a business relationship (oral or written contract) with us we will invoice our services and offer you post-sales service and loyalty if required;

1.4 To create accounts and allow you the use of VideoDone’s Services

1.5 To enable user-to-editor communications during Projects

1.6 To notify you about Project updates and deliver service and strictly necessary communications.

2. To send you communications, including promotional communications and advertising with your explicit consent or allow you to participate in interactive features of our service, when you choose to do so. The lawful basis for such processing is consent.

2.1 If you wish not to receive such promotional e-mails, you may withdraw your consent at any time by contacting us as described in paragraph “Your rights” or follow the “unsubscribe” or instructions contained in the promotional communications you receive.

3. Website improvement

We might use your automatically collected data such as IP address and browser data for our Website improvement. The lawful basis for such processing is Legitimate interests.

3.1 To administer our site and for internal operations, including data security, troubleshooting, testing, statistical and survey purposes;

3.2 To ensure that content from our site is presented in the most effective manner for you and for your device.

3.3 To provide technical support and respond to your inquiries

Disclosure of information to third parties

We do not rent, sell, or share personal information about you with other people or non-affiliated companies without your consent except to provide products or services you've requested, when we have your permission, or under the following circumstances:

1. We provide the information to trusted partners who provide us services under confidentiality agreements, specified in Paragraph “Trusted partners (data processors) who work on our behalf under confidentiality agreements and might store, maintain or process your data. These companies do not have any independent right to share this information.

2. Third party site, platform or service operators, such as Amazon, Apple, Facebook or Google, may collect, or require that we provide, your information relating to the Services. Any information made available to such third parties will be used by them in accordance with their own privacy policies. User may be required to consent to, and be fully bound by, those third party privacy policies in order to access, purchase or otherwise use Services through those third parties’ sites, platforms or services. VideoDone cannot control, and will not be responsible for, the contents of those third party privacy policies.

3. Joint Marketing and Promotional Activities. VideoDone may engage with third parties to provide joint marketing promotions. If User’s sign up for Services and agree to participate in any such promotional activities, VideoDone may share personal information with such third party and that third party may store and/or use this information, including, but not limited to User’s name and video content, in accordance with their own privacy policy. VideoDone do not control the use, disclosure or security of User’s information by such third parties and recommend that User review their respective privacy policies.

4. When VideoDone has a good faith belief that we are required to disclose the information in response to legal process (example: a court order, search warrant or subpoena);

5. We may disclose your information to third parties when we reasonably believe we are obligated to do so by law, and in order to investigate, prevent, or take action regarding suspected or actual prohibited activities, including but not limited to, fraud and situations involving potential threats to the physical safety of any person and where VideoDone believes that the Service is being used in the commission of a crime, including to report such criminal activity or to exchange information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

6. In the event we are acquired by or merged with a third party entity or undergo another change of control, we reserve the right to transfer information, including any PII and non-PII, to a successor entity. In this event, we will notify you by electronic means before information about you is transferred and becomes subject to a different privacy policy.

Third party web sites and services

Currently, in order to receive payments for the Services, VideoDone uses third party payment processing service – Swipe (https://swipegateway.com/). In order to pay for the Services according to chosen plan (https://www.videodone.io/rates), User must have access to his/her credit card details or other billing information needed for making a transaction. The Company do not have any access to Users’ payment information, including any credit card details and is not responsible in any way for information security received by third party payment service provider. Before entering any sensitive and personal information User should carefully read Swipe’s privacy policies at https://swipegateway.com/terms/.

We may provide an option to access or register for the VideoDone Service through the use of your user name and passwords for certain services provided by third parties (each, an “Third Party Service”), such as through the use of your Facebook or Google account. By authorizing us to connect with a Third Party Service, you authorize the Company to access and store the information that the Third Party Service makes available to us, and to use and disclose it in accordance with this Policy. It is your responsibility to check your privacy settings for such Third Party Services (please review the terms of use and privacy policy of such Third Party Services) to control what information is available to us.

Advertising of Third Party Products and Services. Your aggregated non-personally identifiable information and device-level data (including IP Addresses, MAC Addresses for mobile devices and mobile device IDs) might be collected through the use of tracking technologies like browser cookies and web beacons (as described in section Cookie policy) and through some partnership agreements that will allow to offer targeted ad-selection and delivery in order to personalize the ads you’ll find most useful or which YouTube videos you might like.

JOBS APPLICATIONS

APPLICANT INFORMATION

We also collect information that is provided to us by jobs candidates (“Applicants”), when they apply to any of the open positions published at our Website via the relevant Position Application Form on our Website by sending us an e-mail or otherwise (see paragraph Personal Data you provide us voluntarily).

Your contact details and CV (“Applicants Information”) might include your:

Your first name, surname, residential address, email address, telephone number, employment and educational history, language proficiencies and other work-related skills, date of birth, gender, national insurance number, citizenship and work authorization status, references as well as their contact information, resume or any document you may choose to upload to our website as part of your application, qualifications for employment, work and salary expectations.

SENSITIVE INFORMATION AND SPECIAL CATEGORY DATA

With your application you might provide us some sensitive information or special category data related to your Disability status, racial or ethnic origin (please check the paragraph Definitions and interpretation). Submission of this type of information is strictly voluntary. We will obtain your consent to process special category data if you wish to share it with us on our later communication regarding your application. If this is not possible we will destroy such data and erase any copy in our possession.

CRIMINAL OFFENCE DATA

By the nature of our business and the purposes of processing the data, the services hereunder are not intended for processing of criminal offence data (please check the paragraph Definitions and interpretation). If you provide any information or documents containing this type of data, you are hereby notified that any input of such information will be solely at your risk and responsibility, we will destroy such data if we receive it accidently.

PURPOSES OF THE PROCESSING

By registering as a job candidate (“Applicant”) to any of the open positions published at our Website You explicitly confirm that you are interested in an employment at LLC VideoDone and contact us as a step to enter in a contract with us. You therefore voluntarily provide Your personal data to be used for recruiting purposes, in particular for filling and matching your profile with any and all open positions at LLC VideoDone, including beyond those for which you specifically applied.

RETENTION PERIOD

We may retain submitted Applicants Information even after the applied position has been filled or closed. This is done so we could re-consider Applicants for other positions and opportunities; so we could use their Applicants Information as reference for future applications submitted by them; and in case the Applicant is hired, for additional employment and business purposes related to his/her work. As a data subject you have rights related to maintenance, storage and processing of your personal data. Please see paragraph 'Your rights'.

Law Enforcement, Legal Requests and Duties:

We may disclose or otherwise allow others access to your Personal Information pursuant to a legal request, such as a subpoena, legal proceedings, search warrant or court order, or in compliance with applicable laws, if we have a good faith belief that the law requires us to do so, with or without notice to you. Your details may also be disclosed to the police and law enforcement agencies for the purpose of fraud detection, crime prevention and national security.

YOUR RIGHT

You have the following rights in accordance with the General Data Protection Regulation

1. THE RIGHT TO BE INFORMED. In this privacy statement we supply you detailed information related to your personal data storage, maintenance and processing.

2. THE RIGHT TO ACCESS INFORMATION HELD ABOUT YOU.

3. THE RIGHT TO RECTIFY YOUR PERSONAL DATA if it is inaccurate, incomplete or out-of-date.

4. THE RIGHT TO ERASURE (DELETE OR REMOVE) YOUR PERSONAL DATA.

5. THE RIGHT TO RESTRICT (BLOCK) PROCESSING. When processing is restricted, we will store your personal data, but not further process it.

6. THE RIGHT TO DATA PORTABILITY which allows individuals to obtain and reuse their personal data in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller if the processing is based on consent or on a contract, and the processing is carried out by automated means.

7. RIGHTS RELATED TO AUTOMATED DECISION MAKING INCLUDING PROFILING.

We are not making any decisions which might produce a legal effect on you based on automated processing.

8. THE RIGHT TO WITHDRAW YOUR CONSENT OR OBJECT TO DIRECT MARKETING AND OTHER TYPES OF PROCESSING IF APPLICABLE.

You can exercise your rights by contacting us at eugene.mankov@videodone.io

THE RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY

You have The right to lodge a complaint with a supervisory authority if you have a concern about our information rights practices.

Last update: May 21th, 2018